Groups are used in Optimum as a way
of grouping employees together (e.g. into department or location, or
under a common supervisor or manager).
By grouping employees together in
this way, it is possible to control which supervisors or managers
are responsible for which employees (see Allocating Group Items to
Users) and, when running reports, to control which employees are
displayed in the reports.
There is no limit to the number of
groups which can be set up in Optimum.
Groups are defined on the
Maintain Groups screen and displayed on
the Groups tab
on the Maintain Employee Details screen, where you can associate
group items with employees.
A group item is an individual
member of a group. For example, in a group called 'Department' you
might define 'Finance', 'HR' and 'Payroll' as group items
(departments) under that group.
Group items are defined on the
Maintain Group Items screen and
allocated to specific users (e.g. managers, supervisors) using the
Allocate Groups to Users screen.