The Breaks
Maintenance screen is used to create and maintain rules which apply
to breaks that the employees of your organisation may take (e.g.
lunch breaks, coffee breaks, designated smoke breaks).
Periods of grace
can also be applied to breaks to ensure that employees clock in and
out accordingly, and penalties may apply if an employee takes no
break, or takes less time for their break than they should (this
typically applies to organisations which operate flexitime).
Breaks can also
be assigned to specific work patterns.
How do I define a break?
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Click New.
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Enter a Code. This must be
a unique identifier and can be up to six alphanumeric
characters.
-
Enter a Description.
-
Select the Break Type, a
fixed period, a number of hours and minutes or a flexitime
amount.
-
If the break type is period or
flexi, enter the Start and End time. If the period
type is hours, enter Hours Before and Deduct After.
Hours Before is the minimum amount of time that the
employee must work in that shift before they can take the break.
Deduct After is the amount of time before the break is
deducted.
-
Click Save.
The following
additional fields are available:
-
Tick Paid Break if the
break is a paid break.
-
Tick Must Clock if the
employee must clock out and in at the start and end of the break
respectively.
-
If required, you can select grace
periods in In Grace and Out Grace. Grace periods
are defined on the Grace/Penalties Maintenance screen.
-
If the employee is to be
automatically clocked out at the start of the break, select the
appropriate Auto-Out setting and, where applicable, the
Auto-Out Time.
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For period or hours break types,
you can tick Record Undertaken if you want Optimum to
record the breaks that are taken.
-
For hours break types only, tick
Continuous if continuous hours are required before the
break.
-
For flexi break types only, select
the Penalty Type and the amount of Penalty time
which is applied if the break rules are broken. You can also set
the maximum time allowed for the break in Max. Break.
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